1. This site uses cookies. By continuing to use this site, you are agreeing to our use of cookies. Learn More.

What do you guys use for task management?

Discussion in 'BlackHat Lounge' started by davids355, Aug 23, 2012.

  1. davids355

    davids355 Jr. VIP Jr. VIP Premium Member

    Joined:
    Apr 25, 2011
    Messages:
    8,798
    Likes Received:
    6,362
    Home Page:
    I was actually going on in another thread recently about my organizational skills, but it just occurred to me that my task management is rubbish!

    I can deal with scheduled tasks ok (I use a diary), I can manage information pretty well, but I have problems keeping track of outstanding tasks, recurring events (for example tasks for clients that need to be carried out on a regular basis) and I think I need a system that can manage all of this - from single tasks to on-going projects to longterm goals to recurring events.

    I am thinking of this:
    http://todoist.com/
    It sounds pretty much like what I need, but I just wondered what you guys use for this sort of thing?
     
  2. pooinmyloo

    pooinmyloo Regular Member

    Joined:
    Mar 16, 2012
    Messages:
    307
    Likes Received:
    218
    Location:
    Welsh Wales, boyo.
    I've always just used outlook. I've got a memory like a sieve so have to have everything set as a reminder. Just make sure you hit snooze instead of dismiss and you're golden. Pops up on your phone too.
     
    • Thanks Thanks x 1
  3. davids355

    davids355 Jr. VIP Jr. VIP Premium Member

    Joined:
    Apr 25, 2011
    Messages:
    8,798
    Likes Received:
    6,362
    Home Page:
    ^^ Yea, but the trouble is, I have a list of about 30-40 tasks that I need to do, but havent scheduled them in yet (because maybe they are low priority), and I also have tasks that are on-going and maybe I just need to complete like 3 hours worth of a particular task each month or whatever.
     
  4. bigkapp

    bigkapp Regular Member

    Joined:
    Dec 8, 2010
    Messages:
    461
    Likes Received:
    370
    I'm using Toodledo. It's one of the best task management tools I've seen so far.
     
    • Thanks Thanks x 1
  5. SlickT

    SlickT Newbie

    Joined:
    Jun 21, 2011
    Messages:
    16
    Likes Received:
    7
    Occupation:
    Workaholic
    Location:
    My Place
    My organizational tool list: (and I still have problems sometime...I have ADD like tendencies.)

    1. Astrid To-Do (just the freebie version), plus their android app on my cell
    2. Evernote - Premium version (which I love & don't think I could live with out), plus their app on my cell. I also use the Evernote web clipper browser add-on.
    3. Out of Milk - paid for the app. It has a shopping list, pantry list and a to-do list (I don't utilize the to-do list)
    4. Mindmeister (paid version) for making mind maps
    5. Google Calendar - syncs to cell and both my laptops
    6. Rescue Time - paid version - monitors time on line and on the computer, plus you can set goals and it gives you reports on productivity, efficiency and let's you know you're doing goal-wise. I discovered I wasted a lot of time, but I'm doing better.

    These programs aren't really that expensive and some have freebie versions.

    All these programs sync to my laptops and android. So I have access to everything when I'm away from home and just my cell. That's pretty much it.
     
    • Thanks Thanks x 1
  6. dgaunn4114

    dgaunn4114 Junior Member

    Joined:
    Jul 26, 2009
    Messages:
    137
    Likes Received:
    86
    Google Calendar, and I have a weekly meeting to proactively plan the stuff I am doing in my business :)

    DG
     
  7. ShadeDream

    ShadeDream Elite Member

    Joined:
    Nov 27, 2008
    Messages:
    2,209
    Likes Received:
    5,230
    Location:
    He who laughs last, laughs longest.
    Not to long ago I've looked through all sorts of task management tools and out of all of them Toodledo was the best in terms of features and usability while at the same time being fairly simple and not annoying.

    Code:
    https://www.toodledo.com/
    So it looks like you're liking it then, did you buy out the paid version? It's pretty cheap. :)
     
  8. bertbaby

    bertbaby Elite Member

    Joined:
    Apr 15, 2009
    Messages:
    2,019
    Likes Received:
    1,496
    Occupation:
    Product marketing
    Location:
    USA
    Home Page:
    Outlook and for an intense project with many tasks I use Microsoft Project.
     
  9. davids355

    davids355 Jr. VIP Jr. VIP Premium Member

    Joined:
    Apr 25, 2011
    Messages:
    8,798
    Likes Received:
    6,362
    Home Page:
    I'm trialling todoist - it looks good for me. I might try some others as well, see which one is good for what I need.
     
  10. r4ys--

    r4ys-- Junior Member

    Joined:
    Nov 10, 2010
    Messages:
    174
    Likes Received:
    125
    Occupation:
    Publisher Manager
    Location:
    Home of the MH370 and MH17
    I don't micromanage/microplan everything because it is a waste of time

    I use Microsoft Project for project monitoring (printed out project plan).
    It helps me to keep track on my goal and dateline.
    Delays is inevitable but at least I can manage and make schedule changes accordingly without affecting others progress and without losing sight of my project delivery dateline.

    Combine with old skool (physical planner) for meetings, events and activities
    Weekly meeting for progress report, major update etc.
     
  11. britcpa

    britcpa Power Member

    Joined:
    Mar 25, 2010
    Messages:
    509
    Likes Received:
    1,384
    TRELLO.COM - you create 'white boards' that are completely flexible (unlimited), editable (speaks for itself), repeatable (i had the same dilemma as you - recurring events for clients &/or projects)

    EACH whiteboard comes with 3 elements to it:

    TO DO / DOING / DONE

    but if you want to change the headings and have 6 or 7 of them, you can do that too as its ALL customisable.

    sticking with the out-of-the-box layout though, you create a new board for a type of project and put all your tasks into the TO DO section. when you start work on one of your tasks, you move it into DOING and it stays there until youve completed every individul element of that task at which point, you move it into DONE.

    sounds simple, maybe even too simple, but once youve got your head around the possibilities and power of this highly effective tool, you'll realise that its strength lies in its simplicity.

    oh, an important feature is that you can allow other people access to your boards (did anyone say 'outsourcers'?)

    i only learned of this free service about a fortnight ago and it was (probably) off the same bhw thread that you were looking at. checking it out, the website itself didnt really tell the full tale, but i was encouraged to spend time with it when i saw the following videos by a creative ad agency who use it for managing their clients work:





    as well as this peach which shows trello boards of a talent finding company, a software developer and a venture capital business:




    since then ive adopted it as my main project management tool and have customised boards to suit my needs. specifically, the way i use it, is to implement the same strategy discussed in Stephen Coveys THE 7 HABITS OF HIGHLY EFFECTIVE PEOPLE - i.e. create a 4 tiered hierarchy of tasks that fit into the following categories:

    1 urgent AND important
    - if a task is in this category, its an emergency and you concentrate on it til its done. no ifs or buts. you just FINISH it

    2 IMPORTANT not urgent
    - ideally, your main work flow is in this category and you work at clearing your desk as fast as you can, with the primary intention of stopping anything from ever overflowing 'upstairs' into category 1

    3 urgent NOT important
    - define it yourself by your own senses of urgency/importance (for instance, returning your wife's 5th call of the day to tell you 'blah blah blah')

    4 NOT urgent NOT important
    - things that we like to do as a bit of relaxation, for me it could be visiting westhamonline.net :p


    watch the videos and if theyre of interest, you'll find that it really doesnt take long to get to grips with it and im talking in terms of within less than 20 minutes youll have a system in place similar to the one ive described. of those 4 boards, im only really using these two: URGENT AND IMPORTANT / IMPORTANT NOT URGENT.

    give it another week or so and i'll have cleared my backlog of urgent and important ;- )

    ive also got other boards for specific areas of my business such as PRODUCTS TO BUY - COMPARE AND REVIEW and that will have a list of software that im thinking about buying - any new software that catches my attention now goes into the TO DO section of that board and i will look at it when it suits me rather than there and then because im worried that if i dont act on it NOW i'll forget about it and miss out.

    i check out the products, by putting them into the DOING category and i either buy or i dont. either way, that task is moved into the DONE category and i move onto the next one.

    following on from that, ive got another board called PRODUCTS BOUGHT - TO BE IMPLEMENTED/INSTALLED and with this one, i put any product ive bought into the TO DO category and it sits their 'til i get round to moving it into DOING which is where i begin the installation/watch training videos etc and once completed, that task is moved into DONE.

    so, in total, ive created something like 11 boards, out of which i spend most of my time on these four:

    URGENT AND IMPORTANT
    IMPORTANT NOT URGENT
    PRODUCTS TO BUY - COMPARE AND REVIEW
    PRODUCTS BOUGHT - TO BE IMPLEMENTED/INSTALLED

    is my life perfectly organised now? no, not at all. what i will say is that its getting there and one of the primary benefits is that i no longer have to wonder whether or not ive forgotten anything, because everything is locked up in my cloud based trello account and i log in, open up all of the boards, see if any projects have gone past their scheduled dates (yes it happens, sometimes i dont accomplish tasks on time. honest, guv!) and then concentrate on my priorities as outlined for me by the system that ive created...

    YES, im strongly RECOMMENDING that you use this......
     
    • Thanks Thanks x 1
  12. zigato

    zigato Jr. VIP Jr. VIP Premium Member

    Joined:
    Aug 22, 2012
    Messages:
    126
    Likes Received:
    20
    Basecamp
    Zoho
    Evernote
    Springpad
    There are plenty on the phone as well
     
  13. sirgold

    sirgold Supreme Member

    Joined:
    Jun 25, 2010
    Messages:
    1,260
    Likes Received:
    645
    Occupation:
    Busy proving the Pareto principle right
    Location:
    A hot one
    A basic "todo.txt" conveniently shared on a dropbox-like service for an easy sync on multiple devices. That's all I ever need, honestly.
     
  14. synfig

    synfig Regular Member

    Joined:
    Mar 24, 2011
    Messages:
    230
    Likes Received:
    186
    For linux users there is getting things gnome. task management software.

     
  15. bigkapp

    bigkapp Regular Member

    Joined:
    Dec 8, 2010
    Messages:
    461
    Likes Received:
    370
    Nah , I haven't gotten around to buying Toodledo yet. That's only because I haven't been to busy lately , but I definitely plan on buying it in the near future.