1. This site uses cookies. By continuing to use this site, you are agreeing to our use of cookies. Learn More.

Goal/Task management tool? Which one?

Discussion in 'BlackHat Lounge' started by ShadeDream, Jun 14, 2012.

  1. ShadeDream

    ShadeDream Elite Member

    Joined:
    Nov 27, 2008
    Messages:
    2,209
    Likes Received:
    5,230
    Location:
    He who laughs last, laughs longest.
    I'm frustrated because I can't seem to find a tool I could stick to. I've tried Lifetick.com but it's very slow because they use flash which sucks. They seem to be developing a HTML5 version which is currently in beta but I would rather work with something more stable. I've also tried Producteev.com and it's nice but the free version is somewhat limited and it costs $20 per month per each additional workspace which also gives you unlimited space. This would be nice but for personal use $20 per month is way too much IMO. Anyone else know of any nice tools? I can't seem to find the perfect one, there's always something shit about every one of these goal/task management tools. I've also tried Wunderlist which is nice but some of the features only work on the mobile version which sucks. They also have Wunderkit but then again this seems to have too much collaboration shit that I don't really need/want. What do you use?
     
    • Thanks Thanks x 2
  2. davisp

    davisp Registered Member

    Joined:
    May 22, 2012
    Messages:
    59
    Likes Received:
    24
    Location:
    United Kingdom
    Home Page:
    I'm using Efficient Man's Organizer for the last few months. Basic but great software.
     
  3. jaerehan

    jaerehan Elite Member

    Joined:
    Sep 25, 2009
    Messages:
    1,500
    Likes Received:
    1,504
    Occupation:
    Time...Time is on my side..
    Location:
    EU
    try apollohq and projecturf (in this one you can disable modules, only CC trial)
     
  4. ShadeDream

    ShadeDream Elite Member

    Joined:
    Nov 27, 2008
    Messages:
    2,209
    Likes Received:
    5,230
    Location:
    He who laughs last, laughs longest.
    Apollo looks very nice but $23 per month is too expensive IMO. Alright it looks like a great tool and will definitely save me a lot of time but $23 for personal use?

    Astrid.com looks great, but it lacks SSL which I wouldn't mind paying for if they had a premium version.
     
  5. ShadeDream

    ShadeDream Elite Member

    Joined:
    Nov 27, 2008
    Messages:
    2,209
    Likes Received:
    5,230
    Location:
    He who laughs last, laughs longest.
    Toodledo.com looks very good. It might not have the best user interface in terms of looks but so far so good and I think I'll be using this for a long time to come. Thanks guys.
     
    • Thanks Thanks x 1
  6. bigkapp

    bigkapp Regular Member

    Joined:
    Dec 8, 2010
    Messages:
    461
    Likes Received:
    369
    Toodledo looks sick man thanks . .. . . .your the man for finding this shadedream , this is exactly what i was looking for .
     
    • Thanks Thanks x 1
  7. ShadeDream

    ShadeDream Elite Member

    Joined:
    Nov 27, 2008
    Messages:
    2,209
    Likes Received:
    5,230
    Location:
    He who laughs last, laughs longest.
    I don't settle with the first thing I find, I always try to find the best solution for my needs. I've actually seen Toodledo before but I misjudged it.

    You're welcome. :)
     
  8. xxtoni

    xxtoni Junior Member

    Joined:
    Jul 5, 2010
    Messages:
    172
    Likes Received:
    213
    Love this kind of thread because I have years of experience in this one. Here's the story.

    I've probably tried every to-do list that is on the market right now. Windows, Mac and iOS, tried all of them. So you after you read this thread you don't need to look for anything else, you're all set.

    First things first, for me it was extremely important that the to-do list has a dedicated app for both Windows (at the time) and my mobile phone (iOS). Web based apps just don't cut it, why not ?

    It's quite simple, when you have that extra app in your taskbar/dock you know that it's there and you're constantly reminded that you should relieve tasks from your subconscious instead of wasting brainpower on remembering it. When I use a web app it gets lost among the 30 other tabs I have open and I routinely forget to add tasks to it and I use sticky notes on my desk or whatever.

    So dedicated app is very important. It also must have an app for every platform you use, the whole point of the to-do list is that it's everywhere you go, jotting down tasks shouldn't take more than a few seconds.

    Sync - this seems obvious but a lot of apps don't do cloud sync.

    Simplicity - A lot of apps have a bilion features and require you to use them for a month before you get a hang of them.

    Always use the tools that you WILL actually use.

    So what is this miraculous tool ? Wunderlist.

    I know you said that you don't like it but you can use the criteria I gave for finding the tool that works best for you, but I still think it's the best app out there.

    It is by far the best to-do list I have ever used, without competition. It is the only to-do list app that I never switched from and since then I have been recommending it to everyone else. One of it's best features is it's lack of features, it's straight to the point, only has the features it needs, no more and no less.


    For goals I haven't found a good enough tool, but I do have a few tips for goals. Keep a Journal. I keep both a personal and business Journal using Day One for Mac, unfortunately Windows usually lacks nifty apps like these but you can always use something like Evernote for your journal needs.

    What I do is create a calendar task that repeats every day about half an hour before I finish the day off. In that half hour I sit down, put my legs on the desk and relax for a few minutes, think about what I have done for the day, what I want to do tomorrow, next week, next month, what my goals for the next 5 years are and then start writing i my journals. It usually takes me about 15 minutes. Every week set aside an hour to read all your entries for the week and see if you have done everything as you want and if it helps your goals, if it doesn't it's time to change something.

    Hope this helps you out.
     
    • Thanks Thanks x 2
    Last edited: Jun 14, 2012
  9. thetraveller

    thetraveller Senior Member

    Joined:
    Mar 9, 2009
    Messages:
    1,121
    Likes Received:
    686
    Occupation:
    thousandsmouseclicks
    Location:
    Eastern Europe
    Thanks OP for starting out this thread, and thanks xxtoni for your input.

    I have tried many apps myself, including wunderlist which i ommited about because i believed is only browser based. Now thanks to xxoni who stated it out i got to the download for windows button. Having the app in the bar is essential.
     
  10. xxtoni

    xxtoni Junior Member

    Joined:
    Jul 5, 2010
    Messages:
    172
    Likes Received:
    213
    Absolutely and not only is it essential to have it on your taskbar but to have it everywhere you go, including your: laptop, tablet, phone and everything else you might use, that is essential.

    Glad I could help :)
     
  11. ShadeDream

    ShadeDream Elite Member

    Joined:
    Nov 27, 2008
    Messages:
    2,209
    Likes Received:
    5,230
    Location:
    He who laughs last, laughs longest.
    Those are the exact same criteria that I've been following when trying to find the tool that would suite my needs. At first Wunderlist seemed great and it definitely is great. I do like it but I decided to look further because Wunderlist just didn't cut it, it was nice and simple but it lacked necessary features. I don't remember what it lacked exactly but I'm not talking about anything major, these were minor things like repeated tasks and task reminders, the phone app had this feature but the desktop/browser version did not which wasn't helpful. You may want to take a look at Toodledo, it may not have the best looking interface out there but it definitely is simple, effective and straight to the point and I just bought out a Pro subscription because I think it is well worth it.
     
  12. xxtoni

    xxtoni Junior Member

    Joined:
    Jul 5, 2010
    Messages:
    172
    Likes Received:
    213
    Toodledo was one of the first apps I took a look at, together with RememberTheMilk and it didn't work for me for two reasons:
    1) Lack of dedicated app
    2) I just couldn't handle the terrible interface - I even tried using some skins to make it a bit better, didn't help.
    http://userstyles.org/styles/browse/toodledo

    I use my iPhone synced with Google Calendar for repeating tasks and I don't use task reminders, the first thing I do when I wake up in the morning is look up what I have to do for the day so I don't really have a need for those.

    Wunderlist has been the best app for me.

    Oh by the way, with Toodledo, if you have an iOS device I would highly recommend 2Do App http://www.2doapp.com/ it is very pretty, has a lot of functions and syncs with Toodledo.

    By the way #2, something just came to mind here, it might work for you! http://www.orchestra.com/ It is a great app, didn't work for me, but you might like it.
     
  13. kazhkaz

    kazhkaz Jr. VIP Jr. VIP Premium Member

    Joined:
    Aug 19, 2010
    Messages:
    1,238
    Likes Received:
    369
    I am using Todoist and I like it so far :)
     
  14. ShadeDream

    ShadeDream Elite Member

    Joined:
    Nov 27, 2008
    Messages:
    2,209
    Likes Received:
    5,230
    Location:
    He who laughs last, laughs longest.
    The lack of a dedicated app and the interface was something that deterred me at first too but come to think about it as long as it works it's better than nothing or something I wouldn't feel comfortable with using. Another good point for me was the fact that Toodledo is in constant development and the way the features are designed now I can be almost sure that in the future this tool will be much better. I try to look at the future possibilities when choosing such tools and Toodledo definitely has potential. And if it fails in the long term I can always export my data unlike with some other tools. :)

    Some of those user styles look really nice, might give it a go, thanks.

    In terms of Orchestra, I use an Android device and they seem to only support iPhone. :)
     
  15. ShadeDream

    ShadeDream Elite Member

    Joined:
    Nov 27, 2008
    Messages:
    2,209
    Likes Received:
    5,230
    Location:
    He who laughs last, laughs longest.
    Seen this one too but wasn't quite convinced.
     
  16. kingbrend

    kingbrend Regular Member Premium Member

    Joined:
    Feb 12, 2008
    Messages:
    427
    Likes Received:
    113
    Home Page:
    I've pretty much tried them all and right now the flavor of the moth for me is sandglaz.com

    So far I'm getting more work done and it's not stressing me out about what's next, etc. It's different then most other setups but that's why I like it. It has what is needed and not anything more.

    Cheers,
     
  17. bigkapp

    bigkapp Regular Member

    Joined:
    Dec 8, 2010
    Messages:
    461
    Likes Received:
    369
    I've played around with a lot of task management tools and Toodledo is the best I've found by far . It just has" EVERY "thing I need and more .

    Manages all types of Files
    Social Network Integration
    Statistics
    Import, Export, Synchronization, Tools and Service

    Sorry xxtoni , I don't think anything can compare with the price and functionality of Toodledo .But I would love to be proven wrong . Thanks again ShadeDream
     
    • Thanks Thanks x 1
  18. xxtoni

    xxtoni Junior Member

    Joined:
    Jul 5, 2010
    Messages:
    172
    Likes Received:
    213
    lol, no need to be sorry, it isn't a competition!

    As said, one should ALWAYS use the tools that you will actually use. For me Toodledo wasn't it, if it works for you that's fantastic and I can attest that in terms of functionality of Toodledo but it just wasn't what i wanted.