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Sending a Professional Email?

Discussion in 'BlackHat Lounge' started by Capo Dei Capi, Apr 22, 2015.

  1. Capo Dei Capi

    Capo Dei Capi BANNED BANNED

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    So whats the deal on how professional emails are supposed to be formatted? I've been looking on google images and various samples and they seem to vary so much in what way the format is supposed to be. I tried searching BHW to see if there was a debate on it but nothing came up in a search.

    Dear [Sir or Madam(or just one if gender is known but not name)|Person's name(if known)|Company name(if to the company)]

    [BODY]

    [Sincerely|Best Regards|Kind Regards],

    [Your name]
    [Company name if applicable]


    [/COLOR][/B]The above seems to be the a good one from some of the most common samples I looked at, yet there are others which are much more complicated and include physical address in addition to phone number and email.
     
  2. SimpleSiteSolutions

    SimpleSiteSolutions Jr. VIP Jr. VIP

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  3. nutserious

    nutserious Power Member

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    Mostly like it. For the body, I use just three paragraphs [reason,solution,contact info] and try to plug in as many "business" or "professional" vocabulary.
     
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  4. iAuthority

    iAuthority Jr. VIP Jr. VIP

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    thanks for sharing mate
     
  5. Worker8274

    Worker8274 Registered Member

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    As it was posted, there are many formats. I have written many business letters. Here's a format I like. Make sure to use a professional font like Arial and double check the spelling in Word or LibreOffice. Today's business letters are also very brief. The shorter the better as long as you get the message across with enough supporting details.

    ----------------------------------------------------------

    Your Name (if you want to show)
    Your Name
    Your Street Address
    Your City, State Zip
    Your Phone Number (optional)
    Your E-mail Address (optional)

    Date

    Name of Recipient
    Title
    Company
    Street Address
    Suite #
    City, State Zip

    Salutation varies on the situation and depending on the formality. (Hello, Dear, To Whom It May Concern) then Name of Recipient:

    Brief paragraph about what you want or the action you want the recipient to take.

    Second paragraph (if needed) would provide more details and support for the action summarized in the first paragraph.

    Closure state thanking them for taking action. This is important because you thank them and clearly remind them what you are asking them to do. (Thank you for you time to bring your account current.)

    Sincerely, Best regards, Regards, Thank you, Cordially, Many thanks, With sincere thanks,

    Leave 2-3 spaces for your signature.
    (Sign here for letters sent by mail or fax)

    Your Name
    Your Title (optional)
     
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