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How do you screen VAs?

Discussion in 'Hire a Freelancer' started by minimo88, Mar 26, 2013.

  1. minimo88

    minimo88 Jr. VIP Jr. VIP Premium Member

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    How do you ensure you get the best VAs (virtual assistant)? Besides obviously looking at rating and paying well.


    What kind of filters do you apply so that the best VAs filter through?

    This is one of the things that is really holding me back. I get paranoid about this and I dont really know what to do. When it comes to this.

    Any help appreciated,
    Minimo88
     
  2. Newelly

    Newelly Regular Member

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    If I was to be looking for a VA, i'd be focusing on what they will be doing and challenge them at it before you proceed.

    -Experience
    -Rate ($$)
    -How long they can work for per day/week (depending)*

    Those are just a run through what I would do but after them answering ask them for proof of previous work, portfolio? And then set a challenge for them to complete within a time frame see how well they handle communication, time management and then judge the final outcome.

    -Newelly.
     
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  3. globolsales

    globolsales Jr. VIP Jr. VIP

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    Hi Minimoid , i sent u an PM about your concerns
    Generally a good VA from a good team is based on

    1. VA is managed by a manage to make sure he/she come to office and work full hours for clients
    2. VA's PC is controlled and accessible thru teamviewer
    3. Check their sample of reports before hiring them and daily report after hiring them
    4. Check their testimonial and whether they are real or fake

    etc
     
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    Last edited: Mar 26, 2013
  4. IMTopgun

    IMTopgun Jr. VIP Jr. VIP Premium Member

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    Have them show you step-by-step what they are going to do to complete your task if they tell you they are already experienced. If they will need to be trained first, then give them a simple task to complete that you expect to be done regularly so you can see how well the follow directions and also help them understand if it is something that they can do.
     
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  5. thedorf

    thedorf Senior Member

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    If you are new to outsourcing, well, most of us learn by trial and error. Right now I have a VA wanting to do direct media buy research for me. My problem is I do not know what is reasonable to expect for a return, because I have not done this (contacting websites to ask for advertising space). I don't have time to do this right now, but I know it is tedious work sending out 50 emails and only getting 6 replies and maybe 2 actual contracts.

    You can get over the paranoia by starting with small, well-defined projects. By small I mean that is how much money you are spending. I am going to pay $50 for 10 hours work, because I am also running a JV with another person, so I am splitting my cost in half, but also splitting the VA's time worked for me in half.

    Also, I "think" most VA's will give you a demo of their work, be it link building or article writing. Don't expect these people to work for free, but scale slowly in the beginning.
     
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  6. minimo88

    minimo88 Jr. VIP Jr. VIP Premium Member

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    Thank to everyone that has replied. Thanks given.

    I am have answered to all PMs.
     
  7. ContentWriter

    ContentWriter Jr. VIP Jr. VIP

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    Hire them for a few hours just so you can test the water. If they offer packages (like us), try the smallest package.
    Actually, interview them via Skype (voice or chat). You can get a feel of what you're getting by merely observing the way they type their responses through chat (complete sentences, good English, ability to comprehend your question, among others).

    Test is the key word.
     
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  8. sukataetumba

    sukataetumba Senior Member

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    ask for a referral from other people who currently employ VAs they consider keeping for a long time. you could probably offer them a small token or finders fee for their trouble.

    most of the time these people have friends who are in the same field of expertise. however, make sure you verify their work prior to employing them.

    for instance, you find someone for your web design project/s. usually these guys have their own sites to showcase their portfolio. just look at their own design for their site and judge from there.

    I certainly wouldn't hire someone who can't design his own site to look good for showcasing.

    Another way would be to use a company that has pre screened their VAs, more often then not, these companies only keep the best.
     
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  9. 4ContactUK

    4ContactUK Regular Member

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    As a freelance PA, its all about the trust. They can see everything about me from my linked in account and my website. And like people have said above, check everything!
    The people i have worked for have been word of mouth or peopleperhour and you can see the good ones on there as its reflected in there profile and cost. Give them a few hours and if your happy you then let the money go to them otherwise you get them to fix what your not happy with for free.
    I even say i have a CRB check just for trust really.
    Good luck
     
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