How do you organize all your PRL or Articles?

Hi, I've recently started outsourcing a lot of articles and I've been having a hard time keeping track of which ones I have an haven't posted. I'm now getting about 25 articles a week ($6 a piece for 500+ words if you're curious - they are pretty darn good). I have some native english speakers look over and fix the articles because sometimes they have a few odd words and sentences in them.

So, I end up getting lets say 25 articles in my inbox from the outsourced team. Then I upload them to a project management system, they correct the articles, then upload them back to the pms. Then i download them again to my computer to go post them to websites, article directories, web 2.0 type sites, etc.

Any suggestions on how to best organize this system so I'm not losing track of which articles have been distributed, where I put them, which ones were corrected, etc? I'm thinking there must be a freeware program out there that can help me with this. I thought PLR dashboard would help, but it doesn't let you make notes in it (such as where the article was distributed.) I also figured I could just use a spreadsheet in excel, but I'd love to find some program to help me with it.

Any ideas would be greatly appreciated.

The best solution would be to use a cms that can handle multiple sites and does the publishing automatically, I am not aware of such a system except the one we are currently building, if you do find something please let me know.